Five user defined buttons are available to attach documents to.  Any type of file may be linked to these buttons.  Examples: Word documents, PDF files, JPG image files, even sound files.  These buttons make access to support documents quick and easy.

 

You may specify the description to appear on the buttons as well as the default folder location on the parts tab of the system record.

 

 

Part Button Text - Enter a description to appear on each button. 

 

While you may change the description at a later time, this is generally not a good idea.  Changing the button description will not clear the assignments you have made for each part record.  Imagine the confusion if a button that was once labeled "Drawing" were changed to "Job Instructions". 

 

Folder - Identify the default location to store this type of document.  To insure that the documents will be available to all users, be sure to use a folder under the folder where you have installed the program. (Typically, this would be located in a network folder.) 

 

If you choose a folder located on your local computer's drive, the linked documents will not be found by users running the program from their computer.

 

 

 

TIP:  You are not limited to saving a particular type of document in one folder.  The folder you specify here is just the starting point whenever you are asked to point to a document file.  As an example, you could choose to store sensitive information in the My Documents folder on your local computer.  Other users would see the button, but when clicked, MasterQ would look in their My Documents folder for the specified file and would not find it.  However, this can cause confusion and we do not recommend it.

 

TIP:  Once you assign Button Text and your users start making entries, be careful changing the button text.  If users have been using button one to point to drawings, and the button text is suddenly changed to something else, things can get confusing.

 

TIP:  These same buttons are used for all Agenda Development programs. 

 

TIP:  It is strongly recommended that these folders reside in folders below the installation folder.  This will insure that all networked users will be able to view all documents.  Documents located in folders on your local PC, for example, would not be accessible by other users.